ContractZen
ContractZen software | Contract Management Software
- Contract Management
- Board Portal
- Finance & Administration
- Entity Management
- Virtual Data Room (VDR)
- e-Signatures
- Document Generation
Contract management made easy
Say farewell to old and clumsy folder-based contract cemeteries. Say hello to modern metadata-driven cloud service with easy email import, AI-powered search, dynamic filtering and automatic reminders.
”All the teams in the hockey League store their player contracts in the system and use it to manage their own documents, in an all paperless manner. The adoption of the solution has made work faster and more efficient.
“ContractZen has helped us to put our slogan “Go Digital” into practice. All of our contracts are now centrally stored and accessible anywhere and at any time. The solution really simplifies our processes.”
“ContractZen has made our contracting processes remarkably faster. In addition, contracts are automatically saved to the service after signing. Agreed matters are now easy to find, and we get notifications for important due dates.”
Why is it so awesome?
Forget the costly and hard to use contract cemeteries. ContractZen is a turnkey enterprise-grade cloud service that is simple to use but technologically advanced with AI-powered OCR, metadata-driven libraries, built-in datarooms (VDR) and more.
e-Signature
Ease your work, reduce costs and accelerate your processes: sign your contracts electronically – easily and securely.
Automated reminders
ContractZen brings your contracts alive. You can set automated email-reminders to all the people in your team. Never miss an important date again!
Smart contract import
Drag and drop multiple files simultaneously. Or just send them easily by email. You can import even hundreds of documents at one go.
Dynamic folders for fast access
We use metadata to create dynamic views to all stored contracts, so you will find what you need in seconds.
Datarooms (VDR)
Share documents easily and securely with people outside your company, for example, in financial and tax audits, due diligence processes and joint venture situations.
Find exactly what you need – when you need it
Easy-to-use visual tagging lets you effortlessly set metadata and find the contracts fast and easy. On computers, tablets and smartphones.
What is contract management software?
ContractZen’s contract management software is an advanced solution that enables you to securely store contracts in the cloud and retrieve them again within seconds using metadata-driven search, from any device, anywhere in the world. Other valuable features include integrated eSignature services for in-platform digital document signing, automated email reminders to ensure that your team never misses an important date, and more.
What are the benefits of contract management software?
Smart cloud-based software shifts contract management up a level to make it seamless and versatile. Your contracts are always at your fingertips, even if you can’t remember the full title or specific location. Quickly gain a full picture of your organization’s contract situation and boost your business reputation by speeding up due diligence, document creation, and contract signing with eSignatures.
How does contract management drive sales?
Your customers are looking for a partner, vendor, or supplier who is trustworthy and responsible. Smart contract management checks every box. Establish your competence by having every fact and document instantly at hand, and speed up the sales process with quick and secure e-signatures.
Upgrade your board and executive meetings
Forget the costly and hard to use contract cemeteries. ContractZen is a turnkey enterprise-grade cloud service that is simple to use but technologically advanced with AI-powered OCR, metadata-driven libraries, built-in datarooms (VDR) and more.
”Our board spans the globe and we needed a collaboration tool as dynamic and flexible as we are an organisation. ContractZen is exactly that supporting our agile ways of working – we recommend it to any board wanting to make a difference.”
“We adopted ContractZen’s contract and meeting management cloud service throughout the whole organization in the same amount of time it would have previously taken us to merely prepare for a purchase. This was great for our business.”
“Our board members live across the country, so we’ve been looking for a smarter way for board communication. ContractZen Meeting Management solved this for us: it allows me and my colleagues to safely access and share all the Board Meeting materials.”
Meeting management for private, public & non-profit organizations
Forget the costly and hard to use contract cemeteries. ContractZen is a turnkey enterprise-grade cloud service that is simple to use but technologically advanced with AI-powered OCR, metadata-driven libraries, built-in datarooms (VDR) and more.
All-digital meeting process
Our easy-to-use meeting portal covers the entire process from scheduling of the meeting to the digital signing of the minutes. Create agenda and meeting minutes. Use the review tool to gather feedback from attendees.
Collaborate securely
Discuss and share the meeting agenda & materials securely. Download the MeetingBook for personal comments and annotations. Find all upcoming and past meetings in seconds.
Meeting Scheduler
Simplify the process of scheduling your meetings. Find the suitable meeting times quickly and easily.
Task Management
Easily create, prioritize and follow up on the tasks and action points decided in the meetings.
e-Signature
Ease your work, reduce costs and accelerate your processes: sign your meeting memos electronically – easily and securely.
Automate invites & reminders
Send invites to the meeting with one click. Set automated email-reminders to attendees.
Be due diligence ready every day
Your organisation’s financial and administrative documents play an important role in a well-organized corporate governance. They should not be buried inside old-fashioned static folder systems. With our advanced metadata-driven search you will find everything faster. You can also se automated reminders to make sure you never miss the important deadlines.
e-Signature
Ease your work, reduce costs and accelerate your processes: sign your financial & administrative documents electronically – easily and securely.
Choose your search method
Ease your work, reduce costs and accelerate your processes: sign your meeting memos electronically – easily and securely.
Import documents fast & easy
Drag and drop multiple files simultaneously. Or just send them easily by email.
Dynamic folders for fast access
We use metadata to create dynamic views to all stored information, so you will find what you need in seconds.
Everything is interconnected
Just click any highlighted word on screen for instant access to all connected documents.
Powerful visual tagging
Easy-to-use visual tagging lets you effortlessly set metadata and find the documents fast and easy. On all devices with a touch of a button.
Legal entity management
Manage and optimize the access to your corporate records. Easily track subsidiaries, ownership, procuration rights, legal persons and more.
Reduce your workload
Our Entity Management Software enables your team to easily manage and keep the subsidiary information up-to-date. Typically this includes information such as corporate structure, ownership, the number of shares, board members, auditors, procuration holders and related contact information.
Dynamic ownership structure
ContractZen creates a dynamic tree view of your corporate structure based on the ownership information.
Organize and search easily
Powerful search engine allows you to find any data in seconds, such as companies, board members, auditors and all their contact information.
All important data on one screen
See all companies and their related information at a glance.
See all companies and their related information at a glance.
Our Entity Management Software enables your team to easily manage and keep the subsidiary information up-to-date. Typically this includes information such as corporate structure, ownership, the number of shares, board members, auditors, procuration holders and related contact information.
”ContractZen offers a lot in one package and it was easy to implement. I would definitely recommend ContractZen to any company in a similar situation as we were.”
“ContractZen’s built-in VDR provided us invaluable help as we prepared and moved smoothly through several due diligence situations.”
“ContractZen is part of the legal tech revolution! It brings more fun & ease into the legal world. Highly recommended!”
This is not just another VDR service
Together with the other smart features of ContractZen, we bring a new way of thinking about how documents should be shared. Set up a secure Virtual Data Room with just a couple of clicks. You’ll be up and running in seconds, and move through transactions quicker – saving you time and money. Welcome to the future of professional document sharing!
Robust rights management
With our security features and advanced user management capabilities, you can be sure that only the authorized people gain access to your data with the appropriate rights to read, print & download.
Metadata-driven search
Our approach to search is by far superior to traditional folder based search. We use metadata to create dynamic views to all stored information. You can also limit your search to certain precise fields with just a few clicks.
Smart tools
Users can track their progress easily by tagging the documents and the relevant attachments for better control of their work. Each document includes also group discussions timeline.
Leading security
All documents and attachments are encrypted using RSA 256 encryption and the connection to the Datarooms is always encrypted using Symantec SHA 256 RSA SSL with extended validation. Microsoft Cloud meets key international and industry-specific compliance standards, such as ISO/IEC 27001 and ISO/IEC 27018, FedRAMP, and SOC 1 and SOC 2. They also meet regional and country-specific standards and contractual commitments, including the EU Model Clauses, UK G-Cloud, Singapore MTCS, and Australia CCSL (IRAP). Our servers are located in the Netherlands with the strong EU data privacy laws.
Don’t settle with just eSignatures
Connect your eSignature service(s) to ContractZen and enjoy a complete contract and meeting management experience with built-in VDR.
Your Digital Hub for Corporate Governance
ContractZen is an easy-to-use cloud service that offers one central and secure place for all your most important documents. Combine the power of your e-signature service with our machine vision powered OCR, metadata-driven search capabilities and automated reminders to speed up operations, minimize risks and maximize company value in due diligence situations.
Seamless integration of eSignature services
Send documents for signing, follow their status directly from your ContractZen account and get notified when the process is ready. Signed documents are automatically stored in your account.
Full-text search with OCR
Powered by Microsoft Machine Vision OCR technologies, all documents are instantly transformed into searchable data, allowing you to find anything you need faster than ever before.
Datarooms (VDR)
Set up a secure Virtual Data Room with just a couple of clicks and share documents easily and securely with people outside your company, for example, in financial and tax audits, due diligence processes and joint venture situations.
Board Portal
Our easy-to-use meeting portal covers the entire process from scheduling of the meeting and creating the agenda to the digital signing of the minutes.
Automated reminders
ContractZen brings your contracts to life. You can set automated email-reminders to all the people in your team. Never miss an important date again!
Dynamic folders for fast access
We use metadata to create dynamic views to all stored information, so you will find what you need in seconds.
World-class security
All documents and attachments are encrypted using RSA 256 encryption and the connection to the service is always encrypted using Symantec SHA 256 RSA SSL with extended validation. Microsoft Cloud meets key international and industry-specific compliance standards, such as ISO/IEC 27001 and ISO/IEC 27018, FedRAMP, and SOC 1 and SOC 2. Azure datacenters are located in the Netherlands with the strong EU data privacy laws. All data is stored across multiple redundant hardware clusters and is geo-replicated to another datacenter to ensure continuity of services.
