Smartsuite Software | Work Management Software
- Timeline View
- Power Search
- My Work
- Data Import
- Task Management
Do practically anything with our workflow automation – set up recipes that let you eliminate time wasting and repetitive tasks and actions, so you can focus on the work that makes an impact.
Save Time With Automations
Stop using valuable time on routine actions. Create recipes to automate repetitive tasks based on triggers – like changing dates, sending notification emails, or updating statuses – and spend your time doing the really important work. Or napping. We won’t tell.
As Simple Or Complex As You Need
Create custom rules in seconds (see the whole saving time section above) with our builder.
Trying to keep it simple? An automation could be as easy as triggering to send a single Slack message when a project is marked complete.
Prefer to get a bit spicier? Build out a complex multi-step workflow recipe with multiple triggers and actions that ensures that a critical process is streamlined and efficient…without having to meddle in tasks you dislike.
Automations Without A Line Of Code
You’ll never have to call IT again. With an easy drag and drop interface, any user in SmartSuite can set up complex automations in a matter of minutes. Built for business users by business users, we understand the automations you need – we use them too!
Produce New Records From Email
Receive and manage emails directly within SmartSuite. Link them to related work items, notify or assign team members, and always stay one step ahead in our follow-up. Never let an important email fall through the cracks again (looking at you, Jim.)
Stay In The Loop
Stop constantly checking in on your team for status updates. With Dynamic Notifications, instantly trigger email send when due dates arrive or receive real-time updates when critical tasks are completed to ensure you’re always informed, not micromanaging.
Dynamically Update Records
Automatically update values in your records when important (to you) actions happen. Escalate a support ticket to high priority if it’s been in the queue too long or automatically assign a reviewer when a task is complete to keep your workflows moving. Unlock your team’s productivity, get all the promotions, and live a repetitive free life.
Connect All Your Tools
We know SmartSuite isn’t going to be your one and only 💔. Create automations outside of the SmartSuite boundaries with seamless integrations to other systems like email, file storage, messaging, and SMS platforms.
View your projects and processes in a timeline format that is great for visualizing workstreams and schedules over a custom period of time.
View Work By Date Range
Choose the date range you want to display and color coordinate tasks. Use this view in order to identify dependencies, manage competing priorities and stay proactive on your deadlines. Simple drag and drop capabilities allow you to adjust dates on the go.
Group Items Like A Gantt Chart
Are you one of those Gantt fanatics? Visually group by any attribute to create a Gantt-like view. This is particularly useful in viewing data with shared attributes, such as project tasks in teams, marketing campaigns in social media channels, or product features in development sprints.
View All Your Records And Tasks
One click opens the Record Listing panel, which displays all available data in your selected view. Use reporting toolbar controls such as Sort, Group, and Spotlight to locate records, then drag and drop items directly into the view. PMs love this for quickly scheduling tasks and ensuring nothing is missing a due date.
One Click To See The Details
One click on a Timeline item quickly opens the record to review the details, make adjustments, and then close to jump back to the timeline. No backend updates needed; it all happens in the Timeline view.
Shift The Display To Months, Weeks Or Days
Shift between Today, Hours, Days, Weeks, Months simply by clicking on the interactive heading to view any level of detail.
Change Dates Without Changing Tabs
Drag and drop items to change a date directly in Timeline View. The Record Listing panel displays a full list of every item in an application – not just what has a date field assigned to it. Drag items from the listing to the timeline and the dates in each record will be updated automatically. It’s pretty snazzy. 🎩
Quickly Change Start & End Dates
Adjust date ranges by grabbing the Start Date or End Date of a Timeline item to adjust in real-time, without having to open up any additional pages or jump into the task.
Color Code Items With Spotlight
The Spotlight control is used to color code items displayed on the timeline so it’s easy to find what you’re looking for. Choose pretty much any search option to make your timeline light up like a Christmas tree.
Talk about work right where the work is being done. Revolutionary, we know. You should try it.
Smarter Collaboration With Your Team
Start a conversation in any record to collaborate on content directly where it lives. Share an idea, ask questions, clarify details, or convey the nuances of a status, risk, or blocking issue. -1 for unnecessary emails.
Grab Attention With A Mention
@mention members or assign comments to pull them in to a quick conversation to keep work moving. Every @mention triggers notifications to the recipient’s Notification Center in SmartSuite and via email.
More Options For Content To Tell Your Story
A unique and game changing feature allows users to add images, attachments, emojis, and more to any conversation. When words aren’t enough, bring in the big guns to weave your perfect story, no matter what your topic.
Give A Thumbs Up
Quickly communicate your acknowledgment or approval with an emoji response without slowing down.
Assignments With A Simple Comment
Conversations inevitably create action items, which are easily lost in the sea of competing priorities. Comments can be assigned to members, appearing in their notifications and My Work until they are marked as resolved.
Instantly Filter Conversations
Stay focused on Open Comments, or quickly shift to view All or Resolved items in any record. Next up is making a version of this for face-to-face conversations.
Easily search for anything across every nook and cranny of SmartSuite.
Find Anything Anywhere
Work life is easier when you can find exactly what you’re looking for. Power Search lets you search for anything across all your solutions, instantly. Find records, files, members, assignments and conversations.
Search For Records
Perform a keyword search across the content in all of your solutions. You can quickly filter down to narrow the results by solution and find what you need — at speeds that make NASA jealous.
Search For Files
Stop looking through record after record, trying to remember where you attached something. Power Search makes it easy to find files attached to records, displaying cards with previews to spot images or file types at a glance.
Search For Members
Find the right team member… even if you can’t remember their name. (Was it Fred or Ted?) Results are displayed as mini-member profile cards, showing their name, role and department, along with profile and background images they’ve added.
Search For Assignments
Quickly find any item that has been assigned to you, including records, sub items, checklist items, and comments. Results are grouped by solution with details to make it easy to find assigned tasks.
Quickly find conversation threads you have been mentioned in, replied to, or that you follow so you can easily pick up on important discussions. Just don’t blame us if you find something cringey you said years ago.
Build powerful, visually thrilling views into your information. Gain visual insight into the performance of any team, process or project, and make smarter business decisions.
Supercharge Your Teams With Dashboards
Aggregate any of your data into a single view using a comprehensive library of easy-to-configure visuals. No more digging for information – it’s right there in all of its glory, however you choose to display it.
Dashboards For Every Department and Team
Create dashboards to visualize information at each “layer” of your organization. Executive leaders, departments, teams, programs, projects, clients, and even personal dashboards – a regular ‘ol 7 layer cake of insights.
Track Key Metrics & Data in Charts
Use dynamic widgets to embed charts, calculate and track metrics, or summarize in tables.
Easily Build The Perfect Dashboard
Our Widget Library makes it easy to tailor any dashboard to the specific project or process you’re working on. In just a few clicks, add charts, metrics, text, file links, announcements, and more. Customize to your heart – and brain’s – desire.
Bring Your Tools Into One Dashboard
It’s not just SmartSuite items you can add to dashboards. From websites to custom HTML, embed social media feeds, docs from Google Drive or Microsoft Office, Jira, and Confluence, putting key information from adjacent systems at your teams’ fingertips. You might even be able to close a tab or two.